Guidance notes for speakers at Landlord Law Training Webinars

Please read these notes well in advance of your webinar date

Tessa Shepperson

Thank you so much for agreeing to be a speaker at one of our Landlord Law training webinars!

These notes are to give you a bit of guidance on the procedure, the technology and what happens on the day. Don’t be alarmed at the length of these notes, it is not a complex process.  These notes are just to give you a bit of background information.

Preliminaries

We try to run a training webinar for Landlord Law members once a month.  They will usually be on a specific topic of residential landlord & tenant law and practice.  Often this will be something which is in the news or a new piece of legislation which is due to come into force soon.  Or it may be something which people find difficult or something we have been asked for.

The webinars normally last about 1 hour but can go on a bit longer, although not more than 1 1/2 hours at the most.  They will normally take place at 10.30 am on a day to suit you, although we can also do them at 7.30 pm if a morning webinar will be impossible for you.

In order to set up the webinar, I will need the following from you (if I do not already have them):

  • Your email address and
  • a digital picture of you.

The picture will go on the registration page and will also be used for promotion.  When I have set up the webinar you will get an email from the system notifying you of this and giving your unique link to log in.

The system will re-send this to you again with a reminder, the day before the webinar and an hour before the webinar takes place.

Preparing for the webinar

We like all our trainers to provide a power point and ideally some notes as well.  Can you please send these over to me in advance.

If you would like to take a look at the recordings of past training webinars we have done to give you an idea, please let me know and I will arrange for a temporary login for the site for you.

In order to access the webinar on the day, you will need a computer with good internet access and a microphone and/or a headset or a telephone (landline).

So far as headsets are concerned, I  use an ordinary headset which I got from Amazon.  They are relatively inexpensive – you can get a decent one for under £20.

However if your computer does not have a sound card, you can also use your landline phone for audio.  Indeed, we have found that sometimes the sound quality is better with a landline phone.

However can you please NOT use a mobile phone – as we find that mobile phones give poor quality sound and in the past, we have had complaints from listeners saying that they cannot hear.

As we record all the webinars, the sound quality is very important.

A trial run

It is always a good idea to have a practice go at using the software.  Let me know when you would like to do this.  Most people opt for the day before.

I will set up a practice webinar for us for this – you will (again) be sent an email as panalist.  You will be able to tell it is for a trial run as the title will include the words test or trial.

Note that you may need to download a small piece of software to your computer before you can access the webinar.  This should not take long.  Once the software has downloaded and installed, you will be logged into the webinar.

Once in the webinar room, we can talk and you can ask me any question you may have which have not been answered by these notes.

More help

If you want some more information about being a panelist in a GoToWebinar you will find a training webinar  here and also on this page (to the right or below, depending on whether you are viewing this on desktop or mobile).

You can also view the GoToWebinar training video below:

The video can also be seen online here.

Preparing for the webinar

The webinars are fairly informal.  We will work through the powerpoint or notes that you have prepared.

You need to make sure that you can be somewhere quiet on the day – if there is a lot of background noise this will interfere with the sound quality and may even mean that I am unable to use the recording, which would be a bit of a disaster.

On the day

You will already have the links from GoToWebinar but the system will generally send out another one an hour before the start time.  The webinar will normally start at 10.30 am but I will need you to be there and log in well in advance of this.  Say about 10.15 am.

We can then run through the things you are going to talk about and make sure everything is working properly.

Doing the webinar

Before the broadcast starts the attendees will start to log in but will not be able to hear us until I start the broadcast.  Although we will be able to talk to each other.

At 10.30 am I will start the broadcast and introduce you.  I will also explain to the listeners how they can ask questions, and occasionally we may do a quick poll, but I will normally then leave it to you to do your prepared talk.

Please, can you try to speak clearly and at the same volume throughout.  Some people tend to drop their voices sometimes when they speak, but this makes it difficult to hear and will impact on the quality of the recording.  Just speak normally.  Doing a webinar is very similar to being on the radio, if you have ever done radio.

Note that the webinar will be recorded so please do not say anything you would not want anyone to hear at a later date.  You should also be very careful about criticising anyone or any organisation by name.

If you have a power point, we have normally found it best for me to control this and move the slides on for you.  This will give me an opportunity to ask any questions which listeners have put in the question box.

The webinar will end after 11.30 although if you have more to say we can take it up to 12.00 noon but no later.  We will say goodbye to the attendees and I will then close down the webinar.

After the webinar

Once the webinar has closed down we will be thrown out too so if you want to discuss it you will need to give me a ring (01603 763096 and ask to be put through to me).

I will then arrange for the webinar to be loaded up to the training section of Landlord Law along with any notes, and the powerpoint.

The webinar recording will normally only be available to ‘business level’ Landlord Law members.  However, we do sometimes make it available to ‘basic level’ members and occasionally open it up to the general public for a short time.

The CPD

We will probably also be using your presentation for our members CPD service.  This will be 10 multiple choice questions based on the content of your webinar – if 6 or more are answered correctly the user will get 1 hour CPD.

It would be helpful if we could liaise with you about this and if you have any suggested questions this would be much appreciated.

Thank you!

Tessa Shepperson